Because navigating travel requirements can be challenging, we’ve put together this handy checklist to help you prepare for your upcoming trip. All requirements must be satisfied to travel, so we recommend completing each item as soon as you can to ensure your Insight Vacation is seamless and stress-free.
Who travels with Insight Vacations?
All our guests share a passion for travel, fun, adventure, and discovery. Ages range from young to mature with an average of mid-50s, traveling either solo, as couples, with families, or with friends and join us from all over the world! Insight Vacations plays host to over 100,000 guests every year and has offices in the USA, Canada, Australia, New Zealand, South Africa, Singapore, and the UK.
The company has also appointed specialist agents in Argentina, Brazil, Mauritius, India, Ireland, Malaysia, Hong Kong, Thailand, Philippines, Indonesia, Korea, Taiwan, and China. It is therefore quite typical to find many different nationalities on any one trip and discover people from halfway across the world who you only met yesterday will fast become friends.
What does the tour cost include?
The prices listed in our brochure and website cover all hotel accommodations, all applicable sightseeing and admissions as per the itinerary, motor coach, cruise or rail transportation, services of a professional Insight Travel Director, all meals as shown in the itinerary, and luggage handling. All tips have been included for services on the trip by dining-room staff, chambermaids, and porters at hotels, airports, docks, and train stations.
What is the difference between a definite departure and a departure that is not marked definite?
A definite departure has reached the minimum number of guests for the tour to operate. If a tour and departure date you are interested in is not yet definite, do not let this discourage you from booking. The more paid guests we receive, the odds of the tour operating increase.
In the slim case that we happen to withdraw a tour you are booked on due to a lack of numbers, you are entitled to a full refund on the funds already paid towards Insight Vacations, or if flexible with your time, we can move you onto another departure.
When do tours become designated definite?
As a rule of thumb, a tour becomes a DEFINITE departure once we have sold approximately half of the maximum capacity of a specific departure. On average because a sold-out Insight Vacations accommodates 40 guests, a tour is designated definite at the 20 guest mark.
What are my options as a solo traveler?
Traveling solo with Insight Vacations gives you the freedom that comes with traveling alone, plus the security and camaraderie of a small group.
You have two accommodation options as a solo traveler. Either choose to be matched with a same sex partner for a room share - at no extra cost. Or choose a room of your own with a reduced or even free private room upgrade on select tours.
Find out more about our Solo Travel Options.
How much luggage can I bring?
Traveling with Insight Vacations entitles each guest to travel with one suitcase not exceeding 30kg (66lbs) in weight, with the dimensions of 77.5cm x 56 cm x 32cm (30.5” x 22” x 12.5”) Guests may also bring one item of hand luggage that is small and light enough to be carried onto the coach and fit underneath the seat, or in the small overhead compartment above. (Luggage with adjustable handles and wheels will not fit).
Please test the weight of your baggage prior to travel. You should be able to lift and comfortably transport it for short distances.
Baggage allowances vary from airline to airline and you should check with your chosen carrier for details prior to travel.
Find out more about your luggage allowance
The weather in Europe is very variable so we suggest that you pack layers of clothing that can be added or removed as necessary.
Pack a comfortable pair of flat shoes/trainers for walking. You will be visiting cities and sites with cobbled streets and uneven terrain.
Pack a light waterproof jacket. As the weather is changeable, you don’t want to be caught out by the rain and a lightweight waterproof is an excellent solution which won’t take up too much space in your suitcase.
Pack a sun hat during the summer months. Many European cities are hot during the summer and shade may not be readily available.
Pack a light scarf and at least 1 skirt/trousers which stops below the knee. Some excursions will take you to Cathedrals or other religious locations where more modest attire, covering the shoulders to below the knees, is appropriate for both men and women. A scarf applied across the shoulders is perfectly acceptable.
Pack a smart outfit. You may wish to bring a dressier outfit for visits to the cabaret, theatre, or an elegant restaurant. Smart casual clothes are usually acceptable attire for other evening activities.
Other useful items that you may wish to pack can include:
- A travel iron if you prefer clothes to be pressed
- Wash cloth and carry bag
- A copy of your hotel contact list so should your luggage be mislaid by your airline you can be reunited with it easily
- We would also suggest that a change of clothes and essential travel toiletries should be packed in your hand luggage for the same reason
- A photograph of your luggage contents in case of loss
- Scented soap, fabric softener sheets, or scented sachets can be packed to keep your clothes smelling fresh and clean throughout your tour
Porterage is included for each guest’s suitcase throughout the tour (one item per person) which means that you only have to bring your hand luggage on and off the coach each day. The porters will deliver all suitcases to the coach where the Travel Director will check them and the driver load them into the baggage compartment. Your Travel Director will provide a blue luggage tag which we advise you to use as this assists with identification and security.
On arrival at each hotel, suitcases will be delivered to your rooms by the hotel porters. We suggest that you may wish to pack toiletries and any personal items you may want immediately on arrival in your hand baggage where they are instantly available.
How much travel money should I bring?
When planning how much money to bring we suggest that you consider such things as spending money for meals that are not included e.g. lunches and beverages, alcoholic drinks, etc. Any Optional Experiences/sightseeing tours that you may wish to purchase, as well as shopping, gratuities, and any incidentals such as laundry or dry cleaning and so on.
If you plan to purchase local currency before you travel we suggest that you request notes of smaller denominations as many local stores and restaurants may not be willing to accept the higher ones. For example, if purchasing Euros, request denominations of €50, €20, and €10.
If you do not want to travel with lots of money on you, there are plenty of ATMs throughout Europe. You will be charged in local currency by the vendor and your credit card company will convert the charges based on the exchange rate that they implement. A fee is charged for this. Visa, American Express, or MasterCard are widely accepted in most shops and restaurants.
To make your trip as smooth as possible, please inform your bank prior to your departure. This ensures that your provider will not deny payment because they think the transaction could be fraudulent. We also recommend that you have an overseas contact number for your bank and/or credit card company with you if you need their assistance when traveling.
Tipping While Travelling
Tipping is an important thing to think about when preparing your travel money. Tipping etiquette varies by country, culture, and situation. It is generally a gesture that shows appreciation for the quality of service that you received.
When traveling with Insight Vacations we have pre-paid certain tips and gratuities for you. Baggage handling at hotels, service charges, and tips for hotel wait staff (for included meals) will be taken care of by your Travel Director. There are however a few instances where individual tipping is welcome.